Unit-of-Measure, Payment Terms, and Additional Charge Items
Your invoice unit-of-measure should agree with the unit-of-measure indicated for the pricing on the purchase. For stock material, it is possible to have a quantity unit-of measure and pricing unit-of-measure which differ from one another. However, it's preferred that suppliers use a unit-of-measure that matches our quantity unit-of-measure for invoicing.
The unit-of-measure transmitted on an EDI invoice must match the purchase order unit-of-measure. Invoices with incorrect units-of measure can be returned automatically to the supplier.
If both your invoice and the company's purchase order show terms, we will use the better of the two terms. If your invoice shows no terms, the terms on the purchase order will be used. If your invoice shows no terms and there are no terms on the purchase order, terms of net 30 days will be used.
The invoice payment terms and cash discount period will date from the receipt of a properly prepared invoice in Accounts Payable, not from the date of the invoice.
Payment Terms on Purchase Orders and Invoices for Fuel
All payments for diesel fuel purchases will follow the terms established in the purchase order. For non-stock items, such as lube oil, your invoice will be reviewed for terms; if terms are listed, they will be compared to those on the purchase order and the better of the two terms will be used. If your invoice shows no terms, and there are no terms on the purchase order, terms of net 30 days will be used.
Payment by Wire Transfer
Arrangements can be made for wire transfer payment in instances where a large quantity of diesel fuel is purchased, either spot or contact. Contact a member of the Fuel Group for further information.
Additional Charge Items
The most common types of additional charges include taxes and freight charges. There are, however, certain types of additional charges on non-stock items which must be included on the purchase order. These charges may include set-up, art work, assembly charges, configuration charges, etc.
When it is necessary to bill additional charges after the purchase order has been issued, the supplier must contact the purchasing representative for approval to include the additional charges. Invoices which include payment for unapproved additional charges will be forwarded to the purchasing representative for approval. If charges are not approved, the invoice must be returned to the supplier and a corrected invoice must be resubmitted for processing.